Effective Date: January 1, 2025 Last Updated: March 14, 2026
1. Introduction
Welcome to Hole In One Golf Club (“we,” “our,” or “us”). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website at holeinonegolfclub.com and when you purchase a membership with us.
Please read this policy carefully. If you have any questions, contact us at chris@holeinonegolfclub.com
2. Information We Collect
Information You Provide Directly
When you register for a membership or contact us, we may collect:
- First and last name
- Email address
- Phone number
- Mailing address
- Payment information (processed securely through PayPal)
- Golf handicap and related golf information
- Hole-in-one achievement details including date, location, witnesses, and score
Information Collected Automatically
When you visit our website we automatically collect:
- IP address
- Browser type and version
- Pages visited and time spent
- Referring website
- Device type and operating system
Information from Third Parties
We may receive information from:
- PayPal when you complete a transaction
- Social media platforms if you connect your account
- Golf courses or witnesses who verify your hole-in-one claim
3. How We Use Your Information
We use the information we collect to:
- Process your membership registration and payments
- Verify hole-in-one claims and process reward payouts
- Send confirmation emails and membership details
- Communicate updates about your membership status
- Send newsletters and promotional emails (only with your consent)
- Process referral rewards and discounts
- Improve our website and member experience
- Comply with legal obligations
- Prevent fraud and protect the security of our platform
4. Payment Information
All payments are processed securely through PayPal. We do not store your credit card or banking information on our servers. PayPal’s privacy policy governs the handling of your payment data and can be found at paypal.com/privacy.
5. Hole-In-One Verification
When you submit a hole-in-one claim we collect additional information including:
- Golf course name and location
- Date and time of the achievement
- Witness names and contact information
- Original scorecard
- Photo identification
This information is used solely for the purpose of verifying your claim and processing your reward. Witness information is kept confidential and used only for verification purposes.
6. How We Share Your Information
We do not sell your personal information. We may share your information only in these circumstances:
- Service Providers: Third party vendors who help us operate our website and process payments (PayPal, email providers, hosting services)
- Verification Partners: Golf courses or officials contacted to verify hole-in-one claims
- Legal Requirements: When required by law or to protect our legal rights
- Business Transfer: In the event of a merger or acquisition your information may be transferred to the new owner
- With Your Consent: When you have given us explicit permission such as being featured in our newsletter or website as a winner
7. Member Recognition & Marketing
If you achieve a hole-in-one and receive a payout we may request your permission to:
- Feature your name and story on our website
- Mention your achievement in our newsletter
- Share your story on our social media channels
This is entirely optional. We will always ask for your explicit consent before featuring you publicly and you may withdraw that consent at any time.
8. Cookies
Our website uses cookies to improve your browsing experience. Cookies are small text files stored on your device. We use:
- Essential Cookies: Required for the website to function (login sessions, shopping cart)
- Analytics Cookies: Help us understand how visitors use our site (Google Analytics)
- Marketing Cookies: Used to show relevant content and ads
You can control cookies through your browser settings. Disabling cookies may affect some website functionality.
9. Data Retention
We retain your personal information for as long as:
- Your membership is active
- Required by law for financial and tax records (typically 7 years)
- Necessary to resolve disputes or enforce agreements
When your data is no longer needed we securely delete or anonymize it.
10. Your Rights
Depending on your location you have the right to:
- Access the personal information we hold about you
- Correct inaccurate or incomplete information
- Delete your personal information (subject to legal obligations)
- Opt out of marketing emails at any time
- Request a copy of your data in a portable format
- Withdraw consent for optional data uses at any time
To exercise any of these rights contact us at chris@holeinonegolfclub.com
11. Children’s Privacy
Our membership and services are intended for adults aged 18 and older. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13 we will delete it immediately.
12. Security
We take the security of your information seriously and implement appropriate technical and organizational measures including:
- SSL encryption on our website
- Secure payment processing through PayPal
- Limited employee access to personal data
- Regular security reviews
However no method of transmission over the internet is 100% secure. While we strive to protect your information we cannot guarantee absolute security.
13. Third Party Links
Our website may contain links to third party websites such as social media platforms or partner brands. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies independently.
14. Changes to This Policy
We may update this Privacy Policy from time to time. When we do we will:
- Update the “Last Updated” date at the top of this page
- Notify active members via email of any significant changes
- Post a notice on our website
Your continued use of our website after changes are posted constitutes your acceptance of the updated policy.
15. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy please contact us:
Hole In One Golf Club 36 Beckner Ln Palm Coast, FL 32137
chris@holeinonegolfclub.com 
(248) 497-2267